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Preschool Registration Instructions

Welcome to the Haysboro Preschool 2018/2019 Registration instructions. This year we are excited to announce the first ever fully online registration. As this process is new, the Haysboro Preschool Registrar thanks you in advance for your patience as we launch. It is our dream that this system will help save trees, streamline systems, and be better accessible to all our residents. Hello future, here we come.

The following information is provided to assist you in the successful completion of the registration process for the Haysboro Preschool program. We are providing full screen shots of the system as well as the full updated policy. Any further questions or concern please email Meg at:  preschoolregistrar@haysboro.org

In addition to emails any time, you are also welcome to join the registrar at Haysboro Tot Time on Monday, February 26th 9:00-11:00 AM to ask any questions.

Registration Date and Time:

Saturday, March 3rd, 2018
    • 9:00 AM Registration for Haysboro Residents and non-Haysboro Resident Alumni 
    • 9:30 AM Registration open to all

Official Policy:

At 9:00 AM on Saturday, March 3rd, two events (a three year preschool queue and a four year old preschool queue) will appear on the Haysboro.org front page and on the Programs > Preschool > Preschool Registration tab. When you register for these events, you will be added to the list for preschool. Registration for these events is not the same thing as registering for preschool. Read on to find out more!


These events will be located outside of the Member’s Only part of the haysboro.org site. No sign-in will be required for registration as HCA membership is not a prerequisite for registration.

Screen shots of this process and more information are below in section "Step One: The Queue."

After the event registration form is complete, hit CONFIRM. The time that CONFIRM is hit will be used to determine order in registration. Submission of form does not guarantee a spot in the class.


To determine the registration order/class assignment the Preschool Registrar, with oversight from the HCA Hall Administrator, will review the applications based on the CONFIRM time stamp on their registration. They will go through the list (starting from the first received application) and place them in the classes and wait lists according to their preferences and residency requirements. Haysboro residents (and non-resident alumni) will be given priority registration until 9:30 AM. At this point, every application received will be sorted by timestamp alone (no preference for residency).


Any non-residents who register before 9:30 AM will be removed from the queue. Only non-resident applications received after 9:30 AM will be considered for registration.


The registrar will email the parents on the day of their registration with an email confirming their place in class and waitlist. 


If the registration is confirmed for a class, the email will include a link to the full registration event, student number, the code to the event, and payment information. This form must be completed before 5:00 PM on registration day including payment. If the deadline is not met, the spot will be made available to the next person on the waitlist and they will be moved to the back of the waitlist. Screenshots of this process can be seen below in "Step Two- Register."


If you are placed on a waitlist, the registrar will email you with your placement on the waitlist and instructions about next steps.


On the registration day, the registrar (and the HCA Hall Administrator) will be monitoring the numbers. Once the classes are full we will change the event (and associated messaging) to say “All classes are now full and future applications will be seen as waitlist applications.” Note: this may also happen before the 9:30 AM non-resident registration.

Step One - The Queue

Here are the instructions for registering for the Haysboro Preschool Queue.

Remember, registering for the queue is not the same as registering for preschool. It indicates your intention/interest in registering for preschool. The Haysboro Preschool Registrar will be sending out confirmation emails based on the order of the queue. This confirmation email will include further instructions.

Screen shots of the process are included below. Click on the image to enlarge.

On website go to Programs>>Preschool>>Preschool Registration>>Preschool 3 Year Old Queue OR Preschool 4 Year Old Queue

   

You will be redirected to 'The Queue' for your age group.  The form will include questions about name, email address, address (to check for residency), phone number, which program (and wait list) you want to register for. Here is the exact information you will need to have ready in order to register for the queue.

    

After you click next, you will see this review page. After you have reviewed the information, hit CONFIRM. The time that CONFIRM is hit will be used to determine order in registration. Remember, submission of form does not guarantee a spot in the class.

    

After you click confirm, you will see this confirmation page. It will indicate that your event registration has been received.

You will receive an automatic e-mail from the system 

and then shortly following, you will receive an e-mail from preschoolregistrar@haysboro.org (be sure it doesn't go in your junk/spam folder).


If the registration is confirmed for a class, the email will include a link to the full registration form, along with a code and payment instructions. If you receive this email on registration day (i.e. March 3rd) this form must be completed before 5:00 PM.  If this deadline is not met, the spot will be made available to the next person on the waitlist and you will be moved to the back of the waitlist. If you receive the registration email outside of registration day (e.g. on the following day), you will be given one business day to complete the form.

If you are placed on a waitlist, the registrar will email you with your placement on the waitlist and instructions about next steps.

                Follow the instructions in the email from the registrar.

Click the link and click 'Register:  

On the next page put in your e-mail address - >>'next' >>Choose your student number>>next>>Enter Registration code>> Next

Step Two - Register

If you receive the congratulations email from the registrar, the following process and screen shots outline the process. Note: you will also have to submit your payment (a $25 registration fee along with the first month's tuition) in order for your registration to be finalized. See "Step Three - Payment" for more payment information. Failure to do this by the deadline provided by the registrar will result in your removal from the class and placement on the wait list.

Click the link (in the e-mail) and click 'Register':  

On the next page put in your e-mail address - >>'next' >>

>>Choose your student number>>next>>

>>Enter Registration code>> Next>>

                     

It is very important to fill out all information.  

Registration will not be finalized unless the whole form is filled out and payment is made

                        

Fill out form >> Next>>

Step Three - Payment

The registration is not complete until payment has been processed. This must be done online using a credit card in the process outlined below. The total amount due at registration is a $25 registration fee plus the last month's tuition (June 2019). 

 A lump sum for the remainder of the fees will be due in September or you may opt to divide the remainder of the fee between  the 10 months.  Total cost for 4 am is $1900.  Total cost for 3AM or 3PM or 4PM is $1120. 

If you decide to register your child for more than one class, then you have to pay the full fees for both classes.

The totals due at registration for this year are:

  • 3 year old AM/PM and 4 year old PM : $25 + $127 = $152.00
  • 4 year old AM (only) : $25 + $190 = $215.00

Click>> Confirm>> Enter billing and card information>>Pay>>

                 

Registration and payment must be received by the deadline provided by the registrar. 

On registration day, this deadline will be 5:00 pm on Saturday March 3rd.

Step Four - Relax

Your child is registered!!


You will hear from your child's teacher in mid-August with more information about Preschool Start-Up


Haysboro Community Hall 1204 - 89 Avenue SW, Calgary, Alberta T2V 0W4   

info@haysboro.org     403-253-1563  


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